To respond to an audit that you have been assigned, click the pencil to the right-hand side of that audit. From here you can go into each section and answer the
questions.
The first page you will be directed to is the Introduction page. Often this is where
the supplier of the audit will include a summary of the audit and descriptions
including examples of evidence and what ratings mean. Ratings can either be 1-5,
Red Amber Green, or 0-3.
To the right-hand side, you will see a progress bar that will show you how far you
are through completing the audit. Below are three buttons; the Save
Response button saves whatever information you have put in up to that point, the Final Submission button is for when you have completed every single question
and are ready to submit your response, the blue Top button will take you back to
the top of the current page you are on.
Once you submit the audit you cannot make any further changes.
The audit will be broken down into manageable sections for ease of use, which
you can navigate between using the left-hand side blue buttons. Once a section
has been completed you will notice the bullet next to the text becomes filled in,
indicating a completed section.
At the top of the screen, you will also see three additional options; Print this page, Print this audit and Review this audit.
Print this page
This will bring up a print preview of the current page that you are on. If
any responses have been saved in the section you are viewing, these will
show in the print preview.
Print this audit
This will bring up a print preview of the entire audit. If any responses have
been saved in the section you are viewing, these will show in the print
preview. If any responses have been saved in any sections these will show
in the print preview.
Review this audit
This button will bring up the entire audit on the screen you are on,
meaning you will be able to view the whole audit in one hit by scrolling
down rather than clicking into each section.
These options, along with the progress bar and the right-hand side questions, will
be available on every audit response page
Question Responses
Once you have read the introduction and description information, you will be able
to begin answering the questions.
For each question, you will be asked to supply a response, this could be a rating,
an action, evidence, evidence of outcomes and supplementary evidence and or a
combination this depending on how the question was set up.
You may not always be required to provide evidence, but as much information as
possible is always helpful.
When you add Evidence, or an action remember to click the button to add it to
your response.
In the Actions section, you will be asked to insert a Lead and Timescale.
The lead is the lead contact responsible for this action and the timescale is when you are aiming to complete this action.
At the bottom of each question, you will see a check box for you tick once you
have completed that question.
Once you have completed a question, tick the check box then click the Save
Response button.
To ensure that your response is kept up-to-date and to prevent any loss of work
and or answers, a pop-up will appear after 15 minutes of inactivity encouraging
you to save your work.
The system will only automatically time-out after three hours of inactivity; if you
log off, shut down your computer or leave your workstation and return within
three hours you will be able to pick up where you left off without having to log
back in again.
Once you have completed these steps and answered all questions you can then submit your audit.
Still, looking for further information?
Email us at support@phew.org.uk and we will be able to give further clarification on any questions.